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Email templates for what to say to contractors

Submitting a proposal
No site visit
Email to project manager– We have not made a scope confirmation site visit at [job lead name] yet, but we have completed very similar projects. We have attached our final clean quote for your review.

Yes site visit
Email to project manager– We made a site visit at [job lead name], we now fully understand the scope. The attached proposal should fit in your budget, what are your thoughts?

Scheduling a site visit
Email to superintendent– [First name],we are working on the final clean proposal for [job lead name], we would like to visit your job site this or next week. Can you confirm the best time for us arrive for a quick walk around the site together.

No phone for project manager
Email to project manager– [First name], we plan to submit a final clean price for [job lead name] ,can you share your cell number to talk about scope and your budget?

Email to superintendent– We’re aware {project manager name} is working on [job lead name]. However, we do not have the direct phone number to contact. We know you are on site and plan to visit you, any bad days?

No street name
Email to project manager– [First name], We plan to visit [job lead name] to confirm the scope and a price so we can submit a final clean proposal to you. Can you confirm the street number?

Email to superintendent– [First name], We are [30] minutes from [city], we want to come visit your site to confirm the final clean scope and price. What is the street address we can use to reach your site ? [project manager name] is looking to receive a final clean proposal.

No estimate amount
Email to project manager– [First name], we plan to submit a final clean proposal for [job lead name], can you share the architectural drawings with us?

Email to superintendent– If we come by your site next week, is this good for you. We want to see the flooring installed and paint on walls when we walk the site. Do you have the drawings on site?

No super on site
Email to project manager– We would like to visit [job lead name] to confirm a final clean scope and price, but we do not have your superintendent name and cell number.

No super on site phone number
Email to project manager-[First name],we know your superintendent is [first name super on site], but we are missing the cell phone number. Can you share the cell for [first name super on site].

Email to superintendent-[first name super on site], [First name] is looking for a final clean price and we want to make a site visit with you to confirm the scope. What is your cell phone number so we can schedule a time to visit.